Four Ways to Keep User Access Under Control

One glance at the news and it is more apparent than it has ever been before that privacy matters. It matters to you and your family, but it also matters to your business.

A little malicious intent from a single person can spell the end of your business in today’s connected world. Hackers are partly to blame, but for most businesses that struggle with these kinds of problems, it ends up being a current or ex-employee who causes all the damage.

That’s because they have access to sensitive information. It is extremely important that you keep user access under control so your business isn’t compromised from the inside.

Conduct Regular User Access Reviews

Unless you’re a one-man business, you have to conduct regular user access reviews. That’s because what was once necessary may not be anymore. There’s no reason to continue allowing an employee to have access to a database if they’ve transferred to a new department, and it definitely isn’t necessary if they have quit or were fired.

It’s not just your full-time employees you have to think about either. A user access review should include:

  • IT and web developers
  • Vendors
  • Consultants
  • Customers

Find out who needs access to what and make the changes quickly so people don’t have access to privileged information.

Allow Only the Bare Minimum

It’s really easy just to give someone a password because you know there’s information in a particular database they need. The trouble is, many databases are huge, and most of that information is irrelevant.

You should only ever allow bare minimum access to your employees. They should only be able to access the information they need in order to get their job done. Any more than that and you’re setting yourself up for possible disappointment.

Your employees will be glad too! They don’t want to hunt through a huge database. You will make their lives easier by allowing bare minimum access.

Role-Based Access Control

Allowing individual access is the obvious solution when you have an employee who needs information, but it’s what causes so much trouble later on down the road. That’s why many businesses are turning to role-based access controls.

Instead of assigning access to a person, the role is given access. This method makes it easier for companies to terminate or change access when a person transitions out of a particular role.

Never Give One Personal Total Access or Control

It seems obvious that you wouldn’t want to give one person complete and total control over your information, except when it comes to you, right?

Even the owner of the business shouldn’t be the only person with complete control. If that person experiences an accident, the business would struggle to operate without that information.

User access is something that’s easy to forget as employees transition in and out of departments and the company, but it’s important. With these four tips, you can reduce the chances of experiencing a disaster due to an employee’s access to important information.

News Reporter